Another reason is the fact, that adding the SharePoint version number in a Word document isn´t easy and seems to be outdated by Microsoft. Adding a new SharePoint library column with your own document revision numbering system is highly recommended. ISO 9001, clause 7.5.3.2 asks you to identify documents of external origin. For example, you can use the revision code prefix ‘SUP’ to show that this document is an external document from a supplier.
Using a revision code, number or tag allows you to communicate more information to people using your QM documents. A SharePoint library is file location and document directory all in one, and you can export this document directory with all revision numbers, codes or tags to Excel.Ĭreate your document library for Production and service provision (ASQ/ANSI/ISO 9001:2015, Clause 8.5) quick and easy using the SharePoint Quality Management System Setup Guide Frequently asked questions (FAQ) Why should I use an extra revision code in stand of SharePoint version numbers? Let Microsoft synchronize revision tags in QM documents and documents directories!īetter save your QM docs into a SharePoint library in Microsoft 365, create a new column 4 for the revision tag and add this document property to your documents. You may avoid manual updating by using SharePoint as described in the next section.
QM manager therefore probably manage the revision number manually more often.
Microsoft's Word offers the field codes is a number that increments each time you save - although autosave doesn't change the number, the revision number can increase very quickly. The required control of changes 2 on quality management documents is most easily fulfilled by a revision number and the date of change in the footer of the document. Revision tags on QM documents using Word and SharePoint Build your index of quality management system documents in sync with document properties including a revision number or revision tag Figure 1 - SharePoint library with preview of Word document, revision tags highlighted Automatically managed revision number in Microsoft's Word Revision tags on QM documents using Word and SharePoint.Revision tags on QM documents using Word and SharePoint - BLUESITE ArticleīLUESITE Consulting company for information technology
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